Questions and Answers

Shared lists - for nonusers of Marvin

Working on tasks that a Marvin user shared with you

Written by Branko
Updated over a week ago

Exporting projects using the Copy action

How to copy your tasks and projects as plain text

Written by Branko
Updated over a week ago

What is "pre"?

How to use future versions of Marvin early and help us beta test new features.

Written by Mark
Updated over a week ago

What is the "new" tag/label that shows up on my projects/tasks?

The new tag gets added when a project is automatically created or moved out of the backburner

Written by Christina
Updated over a week ago

Bulk editing calendar items

How to quickly bulk edit multiple events and time blocks

Written by Branko
Updated over a week ago

Importing tasks and flagged emails from Outlook

Some hints about how to import your Outlook tasks and flagged emails into Marvin

Written by Mark
Updated over a week ago

What are phases and how to use them

Break up large goals into smaller chunks

Written by Branko
Updated over a week ago

How to disable the "show all" functionality

Want to have long lists completely displayed by default?

Written by Branko
Updated over a week ago

How to have all projects expanded by default

Written by Branko
Updated over a week ago

How to find snoozed tasks

Want to un-snooze a task but don't know where to find it?

Written by Branko
Updated over a week ago

How can I enable spell check in notes?

Use this secret command to check your spelling in the day note and other notes.

Written by Mark
Updated over a week ago

How to bulk snooze tasks

Want to snooze multiple tasks at once?

Written by Branko
Updated over a week ago

How to visually indicate tasks with tracked time

Using isTracked filter to mark tasks that have been time tracked

Written by Branko
Updated over a week ago

How can I hide certain items from my today list?

Using persistent day filter to hide specific items

Written by Branko
Updated over a week ago

Scheduling tasks for today from anywhere within Marvin

Easily add new tasks to your Today list even if you're in the Settings!

Written by Branko
Updated over a week ago

Setting a default sort of recurring tasks

Changing the order in which your recurring tasks show up

Written by Branko
Updated over a week ago

How to make Effort/Value matrix

Need a visual overview of the effort that takes to complete tasks and their value?

Written by Branko
Updated over a week ago

How to add items to the Sidebar

Adding smart lists, projects, labels, timers, and other things to the sidebar

Written by Branko
Updated over a week ago

How to delete all the current content

Want do delete all tasks and projects and start over fresh?

Written by Branko
Updated over a week ago

How to reset your Marvin to default setup

Done experimenting and want to start completely fresh?

Written by Branko
Updated over a week ago

How to bulk change due dates to do dates

Accidentally added due dates instead of do dates?

Written by Branko
Updated over a week ago

How to see Marvin above the main input bar

Written by Branko
Updated over a week ago

Can I restart the tutorial?

How to repeat Marvin's onboarding (where Marvin pops up in the corner after you create an account).

Written by Mark
Updated over a week ago

How can I restart the onboarding/introduction/explanation in the beginning?

Written by Christina
Updated over a week ago

Can you configure the desktop shortcut to add tasks?

Don't like cmd-ctrl-a? No problem!

Written by Christina
Updated over a week ago

Importing your data using Generic CSV option

Having trouble importing the Generic CSV file or not sure how to fill the template?

Written by Branko
Updated over a week ago

Reordering tasks in a saved project

Want to change the order of your tasks in your saved project?

Written by Branko
Updated over a week ago

How to set a task to be done during weekdays (e.g. Mo-Fr)

Written by Christina
Updated over a week ago

How to change the input bar at the top of your list.

How to change "What do you want to get done today?" input

Written by Christina
Updated over a week ago

What is the best way to provide feedback and new ideas to Marvin?

We love your input on how to make Marvin better, here is how to contribute

Written by Christina
Updated over a week ago

How can I bulk add planned week/month?

Learn how to bulk assign fields not found in the buttons using your keyboard

Written by Mark
Updated over a week ago

What happens if you shut down?

I am worried to invest in a small self-funded team...

Written by Christina
Updated over a week ago

How to add tasks with amazon alexa

Here is how to add alexa support

Written by Christina
Updated over a week ago

What is the difference between scheduling and planning a task?

Written by Christina
Updated over a week ago

What is archive mode?

What is archive mode? How can I enable archive mode? How can I configure which tasks are archived?

Written by Mark
Updated over a week ago

Are there any premium features?

Written by Christina
Updated over a week ago

Why can't I turn a project into a task?

Why "how can I turn a project into a task" doesn't have an easy answer.

Written by Mark
Updated over a week ago

How to add one-click timers in the custom sidebar

Written by Mark
Updated over a week ago

How to add tasks with Siri

Here is how to set up Siri support

Written by Christina
Updated over a week ago

What are the internal custom sidebar links?

How to add links to areas within Marvin, as well as one-click timers, to your custom sidebar

Written by Mark
Updated over a week ago

How to add hyperlinks to task and project titles/notes

Have task/project titles or notes link to any external website or file

Written by Christina
Updated over a week ago

How to set up a Kanban board

Here is how you can set up lists as a Kanban board

Written by Christina
Updated over a week ago

How can I make a Smart List for a specific day of this week?

How to get a list for this Wednesday for example

Written by Christina
Updated over a week ago

Advanced filter for items with no duration estimate

Here is how to select for all items without a time estimate

Written by Christina
Updated over a week ago

How can I un-hide completed tasks in my day?

Use the right hover menu to hide and unhide items in your day

Written by Mark
Updated over a week ago

When does the new version come to desktop?

Whenever we release a new version, it comes first to the web app. Here is why.

Written by Christina
Updated over a week ago

How to quickly remove dates with shortcuts

Remove a date by using date shortcut followed by "none"

Written by Christina
Updated over a week ago

How can I quickly save a website to Marvin?

The Amazing Marvin Bookmarklet let's you save a website quickly as a task

Written by Christina
Updated over a week ago

How to delete your account

How to wipe your account

Written by Christina
Updated over a week ago

How to blur your items

Written by Christina
Updated over a week ago

How can I schedule a task for a specific time?

Written by Christina
Updated over a week ago

Advanced smart list examples

Here are some advanced smart lists users have requested.

Written by Mark
Updated over a week ago

How can I make a Smart List with every item that does not have a time estimate?

Written by Christina
Updated over a week ago

How to log out/log off Marvin

Written by Christina
Updated over a week ago

How to set up a recurring task for every week day

Want a recurring task only to show Mo-Fr? Here is how to do that

Written by Christina
Updated over a week ago

Sand timer

One of the two timers in Marvin

Written by Christina
Updated over a week ago

Tomato Timer

One of two timers in Marvin

Written by Christina
Updated over a week ago

How to only see work hours in agenda view?

Filter out sleep/inactive time in the agenda view

Written by Christina
Updated over a week ago

How can I only see recurring tasks for today and tomorrow in my week scheduler.

Written by Christina
Updated over a week ago

How to search for completed tasks and projects

Written by Christina
Updated over a week ago

How to create a Smart List based on sections.

Written by Christina
Updated over a week ago

Is there a way to clone/duplicate a project?

Written by Christina
Updated over a week ago

How to filter out future tasks in a Smart List

Don't want to include anything scheduled for the future?

Written by Christina
Updated over a week ago

How to just see one instance of a recurring task in a Smart List.

Written by Christina
Updated over a week ago

How to only put a portion/subset of tasks into the jar

Written by Christina
Updated over a week ago

How to remove a label from a task or project.

Written by Christina
Updated over a week ago

How can I edit time track data?

Written by Christina
Updated over a week ago

How can I view my backup data

Learn how to decompress and view MarvinBackup-YYYYMMDD.json.lzma files

Written by Mark
Updated over a week ago

How can I see a list of all my tasks?

Need a flat list of all tasks, here is how to get it

Written by Christina
Updated over a week ago

How can I see to what project or category a task belongs?

Written by Christina
Updated over a week ago

How to enter a new task at the top of the list?

Add a task to the top of the list

Written by Christina
Updated over a week ago

How can I see a list of all Marvin shortcuts?

You can see the full list of Marvin shortcuts right inside your app.

Written by Christina
Updated over a week ago

How can I see what is new with each version?

Check new features and improvements for each update

Written by Christina
Updated over a week ago

How can I adjust the font size and thickness?

Having a hard time reading the text in Marvin?

Written by Christina
Updated over a week ago

How can I check the version of my app?

Written by Christina
Updated over a week ago

How can I know when there is a new version and update to the latest?

Written by Christina
Updated over a week ago

How to sort your Smart Lists

Written by Christina
Updated over a week ago

How can I create a Smart List with exactly matching labels?

Learn how to filter tasks/projects that have certain labels and no others

Written by Mark
Updated over a week ago

Where can I see my completed tasks and projects?

Written by Christina
Updated over a week ago

How to format text in notes

Written by Christina
Updated over a week ago

How can I see a list of all my projects?

There are three ways you can see all your projects in one place.

Written by Christina
Updated over a week ago

I cleared my browser cache/data, is my data gone?

What happens to your Marvin data if you clear your browser data?

Written by Christina
Updated over a week ago

How to create tabs for Smart Lists

Want to group your Smart Lists in the sidebar? This is how you do it.

Written by Christina
Updated over a week ago

How to add a permanent note to a recurring task

Want a recurring task to always have a specific note? Make sure to add it to the parent.

Written by Christina
Updated over a week ago

What are conflicts (Sync Health Check)?

No worries, conflicts happen. Here is what they mean

Written by Christina
Updated over a week ago

Is my data safe when sync is disabled?

Written by Mark
Updated over a week ago

How can I save the parent category/project of a saved task or project?

Want to have a task always load in a specific category?

Written by Christina
Updated over a week ago

How can I add contexts in Marvin? (GTD)

Use Marvin's labels to add context to your tasks and projects

Written by Christina
Updated over a week ago

How can I set recurring tasks to show up in a specific section?

Written by Christina
Updated over a week ago

How to view all priority-starred Tasks

Written by Mark
Updated over a week ago

How to change the time/duration estimate on an existing task?

Here is how you can change the duration estimate of a task.

Written by Christina
Updated over a week ago

How can I turn a reward task back into a regular task?

Need to remove the "reward" property from a task? Do this.

Written by Christina
Updated over a week ago

How to assign a recurring tasks to a section

Want to have a recurring tasks always show up in a specific section? Follow these steps.

Written by Christina
Updated over a week ago

How can I update my desktop app?

Marvin has frequent updates that include new features. Here is how to update your desktop app.

Written by Christina
Updated over a week ago

How can I add/change the color of a category/project?

Assign colors to your categories by clicking on the folder icon

Written by Christina
Updated over a week ago

How can I work directly from a Smart List?

If you want to work directly from a Smart List, use a "lists" strategy

Written by Christina
Updated over a week ago

How can I add emojis to my tasks and projects?

Depending on which computer you are on there are different ways to add emojis in Marvin

Written by Christina
Updated over a week ago

How can I hide/collapse the subtasks of a task?

Collapse and expand the subtasks of a task by clicking the little arrow to the left of the task title

Written by Christina
Updated over a week ago

How can I see how old a task/project is?

How to check how many days ago a task was created

Written by Christina
Updated over a week ago

How can I filter with multiple labels or categories in a smart list?

Written by Mark
Updated over a week ago

How do I get to the strategy settings?

Many strategies can be customized in the settings. Learn how to access the strategy settings.

Written by Christina
Updated over a week ago

I have a task I need to recur at least x days and at most x days, how do I set this up?

How to set up a recurring task that has to be done in a specific time window

Written by Christina
Updated over a week ago

Keyboard shortcuts in Marvin

List of all keyboard shortcuts in Marvin

Written by Branko
Updated over a week ago

Is there a way to clone/duplicate a task?

I want to do a task multiple times, what are my options for copying a task easily?

Written by Christina
Updated over a week ago

How to find tasks created via email

Get notified when a task is created via Email to Marvin strategy

Written by Branko
Updated over a week ago

How can I make a Smart List that shows tasks scheduled for the weekend?

Displaying items scheduled for the weekend, grouped by schedule date

Written by Branko
Updated over a week ago

Advanced Smart List Filters

Full documentation for advanced smart lists

Written by Mark
Updated over a week ago

How can I reorder my Smart Lists?

You can reorder your Smart Lists in the Smart List overlay (top right menu)

Written by Christina
Updated over a week ago

How to create a Smart List with projects that are missing a next step

Need a list with projects that have no next action/step?

Written by Christina
Updated over a week ago

How can I combine multiple Advanced Smart List filters?

Written by Mark
Updated over a week ago

How can I make a Smart List that shows me all projects with no next steps?

This is how you create a Smart List for projects that have no open tasks remaining.

Written by Christina
Updated over a week ago

How can I exclude Inbox in my Smart List?

Written by Mark
Updated over a week ago

How can I create a Smart List that shows me all daily items with no duration estimates?

Need a list of tasks and projects that are missing duration estimate for the selected day?

Written by Branko
Updated over a week ago

How can I create a Smart List that includes tasks within a specific duration/time estimate range?

I need a Smart List with tasks that are between 10 and 20 minutes long, how can I set up a filter for that in the Smart List?

Written by Mark
Updated over a week ago

How can I create a Smart List that shows me all items scheduled this week?

Need a list of tasks and projects that are scheduled this week?

Written by Branko
Updated over a week ago