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How to

How Marvin works Get Marvin on your devices (platforms)Set up your life areas (categories)Empty your mind (braindump)Import your tasks from another app

Customizing your Marvin

Find a workflow that fits you Styling your Marvin

Learn the Basics

The Basics (How to guide)Interacting with items Working with projects Best Practices Checklist Getting Started Checklist

Marvin's category groupings explained What are the differences between Tasks, Events, and Time Blocks?How to subscribe to your Calendars as Public Feeds How to restore backups Automatic backups How to enable notifications Using secret commands Advanced Filter In-Depth Guide How to enable dark mode in Marvin Your scheduled reminders Breadcrumbs in the main view Calendar views and keyboard shortcuts

Closing Overlays Task and Project Search Marvin Shortcuts

What is the purpose of the Master List?How to convert items into other items Custom Icons not showing on projects or subcategories Categories, Projects and Tasks Master List view options

What is the "My day" view?The Reschedule Dialog How to schedule tasks into your days

The different dates in Marvin The difference between do and due dates Due Dates

Using shortcuts while creating a task What are tasks?How to edit/rename a task title How to delete a task Re-ordering tasks Move to top and Move to bottom

Project/Category Fullscreen View How to add due dates to a project with a deadline.How to complete a project

Recurring Items (tasks and projects)

How to create recurring tasks When to create recurring items Recurring projects How to add, edit and remove attributes to recurring tasks Recurring tasks Custom recurrence patterns Recurring Task Magic Words Stop recurring tasks from piling up Typing a repeat when you add a task

The list menu Grouping your lists How to change the layout Kanban boards Filtering lists Sorting lists

Strategies & Workflow customization

How to customize the right click menu and hover buttons

Accessing the Main Menu in Marvin

Completed Task Stats

Amazing Features

Advanced filters made simple (RPN explained)How to pick Features How to turn features on and off

Braindump Category Context Task and Project Notes Recurring Tasks Subtasks (Checklist)Check off behavior Reminders (Notifications, Alarms)Print lists Rollover Scheduled Tasks Timers in Marvin Attachments Bottom Drawer (Tray)Empty List Thoughts

Orbit Importance Levels Dread levels (frogs)Size (T-Shirt Sizes)Backburner (Someday list, tickler, backlog)Most Important Projects

Super Focus Mode (SFM)Focus Music Top of Mind

Spotlight Truncated List This or That Matrix Ball Pit

Quick Add Quick Jump Split View Global Filter Task Hints

Skinny Sidebar Sidebar Custom Squares Custom Text Links Bottom Menu Smart Lists (Lists page)Custom Screens

Calendar Events Agenda Calendar Sync (Google, iCal, Yahoo, CalDav)

Time Management

Day Planning Duration Estimates Duration estimate colors Time Blocking Snooze Feature Planning Ahead Capacity planning for weeks, months and quarters Time Tracking Time Tracking Stats Week Scheduler Theming

Procrastination

Procrastination Wizard Accountability Pledge Delay Count Bug Me

Decision Makers

The Task Jar Spinning Wheel Random task Suggested Task

Marvin Kudos Reward Points Reward Point Smart Defaults Rewards Reward Tasks

Fast Add Buttons Saved Items/Templates Pinned Tasks

Alerts & Notifications

Smart List Day Alerts Top Mini List Auto-schedule due Tasks Staleness Warning Missing Next Steps Warning

Project Management

Project Shortcuts Sequential Projects Dependencies Focus Picker End Dates Start Dates Work Session Scheduler

Targets & Progress

Day Progress Bar Daily, Weekly, and Monthly Time Targets Tomato Tracker

Text Style Line Marker Background Color Marker Text Color Marker Icon Marker Task Emojis

System Triggers Email to Marvin API Zapier Integration Deep Links Strategy

Habits Adding habits and showing them as tasks Goals & Objectives Day Note Notebooks Mood Tracker

Custom Sections Time Block Sections

Custom Affirmations Tips & Affirmations

Review Date Weekly Review Health Dashboard

Comments Task Sharing

Item Interactions

Right-click menu Task Input Pills Hover button actions Left Button Bulk editing tasks Open Task/Project action

Item Properties

Urgency Weight Positive Feelings Energy Task Labels (Tags)

Choose your favorite sound effects How to change the desktop icon on macos Date and time format (12-hour or 24-hour / military time)Configure your sync System tray and menu bar (desktop app)Set your work hours AzureAD App Registration Tooltips, the help button and click behavior The Marvin desktop app

Mobile App

Getting Started

Welcome to the new Marvin mobile app (2026)Logging in or creating an account Your first minutes: the onboarding walkthrough A quick tour of the app Your free trial and subscribing on your phone

Finding Your Way Around

The bottom bar and the More panel The mobile sidebar My Day The Master List The Lists page (mobile)Search Gestures and common patterns

Working with Tasks and Projects

Adding tasks and projects (Mobile)Shortcuts you can type while adding Voice input and brain dumps Editing a task or project Checking off tasks Swipe actions Scheduling, rescheduling and snoozing Reordering and bulk editing Subtasks, notes, comments and attachments (Mobile)Reminders and Bug Me (Mobile)Saved Items/Templates (Mobile)Undo and the Trash

Organizing and Viewing Lists

List options: sort, group, filter and display Labels Kanban board in landscape Landscape Kanban

Planning Your Time

Week View Timers and Pomodoro Time Targets

Focus and Motivation

Work modes: Task Jar, Wheel, Random, Suggested and Truncate Accountability Pledges

Habits, Mood and Notes

Habits on mobile Mood Tracker (mobile)Notebooks and Day Notes

Your Home Screen

Setting up your Home screen Home blocks explained

Phone Widgets and Integrations

iPhone widgets, Lock Screen and Live Activities Android widgets Siri and Shortcuts (iPhone)Apple Watch Sharing into Marvin and app icon shortcuts Notifications on your phone

Features and Settings

Turning features on and off on mobile Appearance: color, dark mode, text size and more Date and time settings Your account and subscription Cloud Sync

What's on Mobile (and What Isn't Yet)

Which features work on mobile What you still do on the web or desktop app

FAQ and Troubleshooting

Mobile app FAQ Troubleshooting reminders and notifications Troubleshooting widgets Troubleshooting sync

Resources

When to use pinned tasks vs. saved tasks How to automatically assign sections to items Workflow Library

Where can I learn more about Day Planning?

Workflow basics

The daily to-do list (Basic Day Planning workflow)What is a workflow?

1-3-5 Pomodoro Sprints Ultimate GTD workflow

Workflow Snippets

Week List Month List Eisenhower Matrix Eisenhower Day Matrix Star Day Matrix Missing Estimate Alert Missing Day Estimate Alert Pomodoro Shortcut In Current Time Block Short Tasks Next Actions Started Projects Fresh Projects Communication Screen Screen of Quick Tasks Soft Deadline Overview Deadline overview Most procrastinated tasks Screen of old items Separate habits All open items All backburner items Show due today in mini list Red line for due items Review Alert Day alert for new items

Productivity Problems

Solve your productivity challenges I struggle with procrastination Long lists overwhelm me I don't like looking at lists I often jump from task to task I feel overwhelmed I have trouble focusing I dislike schedules I have ADHD My Master List has gotten too big I never finish my day I'm worried I'll forget things that are due I struggle to prioritize I never get to my many small tasks I don't know what to do first I have a lot of projects I struggle balancing my areas of life I need to separate my work and personal tasks

Company

Privacy & Terms

Is my data encrypted?Can my data be spied on during transit?How is my password protected?

Account & Payment

Adding Tax/VAT ID Two-Factor Authentication How does the Trash Area work?

How to cancel your subscription (unsubscribe)How much does it cost? (Pricing)How can I change my subscription?How to switch from a monthly to a yearly subscription Where do I enter a discount code or coupon?

Why did my payment fail?How can I view my receipts/invoices?How to add an address and tax number to your receipt How to update your payment information Do I get the money for unused months back if I am on the yearly plan?

How to backup your data How can I change the email associated with my account?How to sign up multiple emails under one account.Your account page and invoices

Archive (completed items)

Help

I have a task I need to recur at least x days and at most x days, how do I set this up?How can I filter with multiple labels or categories in a smart list?Is there a way to clone/duplicate a task?How do I get to the strategy settings?How can I see how old a task/project is?How can I hide/collapse the subtasks of a task?Is my data safe when sync is disabled?How can I turn a reward task back into a regular task?How can I work directly from a Smart List?How can I update my desktop app?How to change the time/duration estimate on an existing task?How can I add emojis to my tasks and projects?How to assign a recurring tasks to a section How can I set recurring tasks to show up in a specific section?How can I add contexts in Marvin? (GTD)How can I see a list of all Marvin shortcuts?How to view all priority-starred Tasks How can I see a list of all my projects?How can I add/change the color of a category/project?How can I save the parent category/project of a saved task or project?What are conflicts (Sync Health Check)?Tomato Timer Sand timer I cleared my browser cache/data, is my data gone?How to add a permanent note to a recurring task How to create tabs for Smart Lists How to add hyperlinks to task and project titles/notes What is the difference between scheduling and planning a task?How to format text in notes Where can I see my completed tasks and projects?How can I know when there is a new version and update to the latest?How can I create a Smart List with exactly matching labels?How to sort your Smart Lists How can I check the version of my app?How can I adjust the font size and thickness?How to enter a new task at the top of the list?How can I view my backup data How can I see what is new with each version?How can I see to what project or category a task belongs?How can I see a list of all my tasks?How can I edit time track data?How to only put a portion/subset of tasks into the jar How to just see one instance of a recurring task in a Smart List.How to remove a label from a task or project.How to filter out future tasks in a Smart List Is there a way to clone/duplicate a project?How can I only see recurring tasks for today and tomorrow in my week scheduler.How to create a Smart List based on sections.How to search for completed tasks and projects How to only see work hours in agenda view?How to set up a recurring task for every week day How to log out/log off Marvin How can I make a Smart List with every item that does not have a time estimate?Advanced smart list examples Why can't I turn a project into a task?How can I schedule a task for a specific time?How can I un-hide completed tasks in my day?What is archive mode?How to blur your items How to delete your account What are the internal custom sidebar links?How to add one-click timers in the custom sidebar Advanced filter for items with no duration estimate When does the new version come to desktop?How can I make a Smart List for a specific day of this week?How to quickly remove dates with shortcuts How to add tasks with Siri How to add tasks with amazon alexa How to set up a Kanban board How can I quickly save a website to Marvin?How can I bulk add planned week/month?How to set a task to be done during weekdays (e.g. Mo-Fr)Can you configure the desktop shortcut to add tasks?How to change the input bar at the top of your list.What is the best way to provide feedback and new ideas to Marvin?How to bulk change due dates to do dates Does Marvin work well for GTD methodologies?How can I target a specific project with # shortcut when using Zapier/Email when there are multiple projects with the same name?Habit grades and expectations Where can I see the roadmap/planned features for Marvin?Do you have a changelog?How to undo "Make Task Recurring"Do you have an iPad/tablet app?Does Marvin work offline?Does Marvin have natural language processing?Does Marvin have collaborative/team features?Is there an Outlook integration?Is Marvin available in another language?Can I disable sync and use Marvin locally?Here is how we can help you!How to support Amazing Marvin Amazing Marvin Communities How to make Effort/Value matrix What is the "new" tag/label that shows up on my projects/tasks?Shared lists Schedule Tomorrow vs Push off one day How to unlink an item from the calendar Exporting projects using the Copy action What is "pre"?Bulk editing calendar items Importing tasks and flagged emails from Outlook What are phases and how to use them How to disable the "show all" functionality How to have all projects expanded by default How to find snoozed tasks How can I enable spell check in notes?How to bulk snooze tasks How to visually indicate tasks with tracked time How can I hide certain items from my today list?Scheduling tasks for today from anywhere within Marvin Setting a default sort of recurring tasks How to delete all the current content How to reset your Marvin to default setup How to see Marvin above the main input bar Importing your data using Generic CSV option Reordering tasks in a saved project Keyboard shortcuts in Marvin How to change the Week Start How to reset or adjust zoom in the Marvin desktop app How to display task metadata under the task title?How to bulk remove labels How can I add projects to the sidebar?How to add confetti/fireworks to your sidebar What changed with the Notes?

How can I reorder my Smart Lists?How do I remove habits from the bottom bar?How can I create a Smart List that includes tasks within a specific duration/time estimate range?How can I combine multiple Advanced Smart List filters?Advanced Smart List Filters How can I exclude Inbox in my Smart List?How can I make a Smart List that shows me all projects with no next steps?How to create a Smart List with projects that are missing a next step How can I create a Smart List that shows me all daily items with no duration estimates?How to find tasks created via email How can I make a Smart List that shows tasks scheduled for the weekend?How can I create a Smart List that shows me all items scheduled this week?Understanding the Previously Scheduled filter

Platforms and Features

Is there a Marvin mobile app?Is Marvin available as a desktop application?Can Marvin automatically schedule my tasks? (auto-schedule)Does Marvin have third party integrations?A crucial feature is missing for me. Are you planning on adding it?Can you attach files to tasks?What does the flame icon mean?Does Marvin have Gantt charts?

Is Amazing Marvin right for me?

Will Marvin fix my procrastination problem?I already have a way to store/organize tasks that I really like, can I still use Marvin?I have ADHD. Will Marvin be good for me?

What is Amazing Marvin?

How is Marvin different than other productivity tools?

Is there a free plan?I really need Marvin but there is no way I can afford it. Can you help?Do you offer student discounts?

How to add items to the Sidebar

Troubleshooting

Using Marvin in Safari Help: Marvin is not loading I accidentally marked a task done, now what?How to clear app storage in Chrome How to check the console for errors Help with invalid smart lists Why don't tasks created in Marvin get synced to my calendar?Why do I get a "Failed to login" error when trying to connect to google calendar?Google calendar sync troubleshooting What is my iCloud Calendar URL and why do I need it?My Marvin is slow, what can I do to improve performance?What happened to my sections?Help! My mini buttons are not showing anymore How can I recover from a note crashing Marvin?Fixing category/project cycles and orphans Help! I can't find my sidebar What to do when you see "Cloud sync is disabled"Troubleshooting: desktop app window size/position not saved Database Clean-Up Sync integrity help How to recover deleted items Unable to connect Zapier to Google Cloud sync troubleshooting How to clear application storage Loading Marvin once without cloud sync How does automatic calendar sync work?Outlook setup FAQ and troubleshooting How can I recover data from my deleted account?How can I disable a keyboard shortcut?How to download the desktop app despite blocked downloads Accidentally pressed something and your theme changed?Troubleshooting: desktop app closing immediately after launch How to disable desktop updates Using a previous version of the Marvin web app

Sync Health Check

Troubleshooting articles

Integrations

Getting started with the Marvin API Marvin API endpoints Webhooks Direct database access Marvin data types Recurrence, saved and pinned items (data)Marvin command-line interface Desktop Local API Server API changelog

Browser Extension

Browser Extension

FAQ / Platforms and Features

Is Marvin available as a desktop application?

Yes! Marvin desktop apps are available for Mac, Windows and Linux. You can download them here.

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