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Strategies
Strategies
Learn how each strategy works
90 articles in this collection
Written by
Christina,
Mark,
and
Branko
Open Task/Project action
See more information about a task or a project at once
Written by
Branko
Updated over a week ago
Quick Jump
Quickly jump to a specific list with a keyboard shortcut
Written by
Branko
Updated over a week ago
Attachments
Attach documents to Tasks and Projects
Written by
Branko
Updated over a week ago
Top of Mind
See your next step in a always visible mini window.
Written by
Branko
Updated over a week ago
Global Filter
Show/hide main Categories on this machine
Written by
Branko
Updated over a week ago
Day Planning
Plan one day at a time
Written by
Branko
Updated over a week ago
Marvin Kudos
Earn Marvin Kudos for being productive and unlock rewards!
Written by
Branko
Updated over a week ago
Theming
Theme your days, weeks, month etc.
Written by
Branko
Updated over a week ago
Sequential Projects
Configure projects to be either sequential or parallel
Written by
Branko
Updated over a week ago
Tomato Tracker
Track how many pomodoro sessions you do each day
Written by
Branko
Updated over a week ago
Trackers
Tracking your progress on a goal
Written by
Branko
Updated over a week ago
Goals & Objectives
Set goals and keep track of how you are doing
Written by
Branko
Updated over a week ago
Habits
Track the things you want to do more or less of
Written by
Branko
Updated over a week ago
Right-click menu
Configure which actions are shown when you right click
Written by
Branko
Updated over a week ago
Hover button actions
Configure which actions are shown when you hover over a task/project
Written by
Branko
Updated over a week ago
Check off behavior
Make checking off an item even more satisfying with sounds and visual effects
Written by
Branko
Updated over a week ago
Quick Add
Quickly add tasks from anywhere
Written by
Branko
Updated over a week ago
Icon Marker
Add colored icons to specific tasks and projects
Written by
Branko
Updated over a week ago
Text Color Marker
Mark certain tasks & projects with colored text
Written by
Branko
Updated over a week ago
Background Color Marker
Mark certain tasks & projects with a background color
Written by
Branko
Updated over a week ago
Skinny Sidebar
Everything is now just a click away!
Written by
Branko
Updated over a week ago
Rollover Scheduled Tasks
Automatically move scheduled tasks to today when you didn't finish them.
Written by
Branko
Updated over a week ago
Deep Links Strategy
How to link to a specific task or project from anywhere
Written by
Christina
Updated over a week ago
The Dashboard
How to use the Amazing Marvin Dashboard
Written by
Christina
Updated over a week ago
Events
Learn more about the events type in Marvin
Written by
Christina
Updated over a week ago
Super Focus Mode (SFM)
Focus on one task at a time
Written by
Christina
Updated over a week ago
Calendar Sync (Google, iCal, Yahoo, CalDav)
How to sync your calendars with Amazing Marvin
Written by
Christina
Updated over a week ago
Custom Screens feature
Learn what you can do with the custom screens feature
Written by
Christina
Updated over a week ago
Snooze Feature
Hide a task or project until a specific time or for a set duration
Written by
Christina
Updated over a week ago
Review Date
Set a date to review a project or task
Written by
Christina
Updated over a week ago
Agenda
See your daily list in a timeline
Written by
Christina
Updated over a week ago
Calendar
Learn about the Marvin calendar strategy
Written by
Christina
Updated over a week ago
Smart List Day Alerts
Get a notification when a Smart List contains an item
Written by
Christina
Updated over a week ago
Top Mini List
See a Smart List as a small list on top of your day
Written by
Christina
Updated over a week ago
Work Session Scheduler
Written by
Christina
Updated over a week ago
Truncated List
Only see a fraction of your list at a time
Written by
Branko
Updated over a week ago
Bottom Menu
Show a menu along the bottom of the screen
Written by
Branko
Updated over a week ago
Basic Strategies
Category Context
Need to see in what category or project a task is in from your day view? Use the category context strategy!
Written by
Christina
Updated over a week ago
Task Labels (Tags)
Learn how to create labels, add them to tasks, edit and delete them
Written by
Christina
Updated over a week ago
Reminders (Notifications)
How to set reminders (notifications ) for tasks
Written by
Christina
Updated over a week ago
Print lists
Print your day view, Smart Lists and projects
Written by
Christina
Updated over a week ago
Timers in Marvin
There are currently two built-in timers in Marvin: a sand clock and work session timer (aka pomodoro)
Written by
Christina
Updated over a week ago
Task and Project Notes
Enabling notes for tasks allows you to add some extra information to a task
Written by
Christina
Updated over a week ago
Priority Stars
Assign three different priority levels to tasks and projects.
Written by
Christina
Updated over a week ago
Lists
Smart Lists
Smart Lists are lists that automatically get populated based on some pre-set filters. Some people call this custom views or smart filters.
Written by
Christina
Updated over a week ago
Custom Sidebar
How to use the custom sidebar strategy
Written by
Christina
Updated over a week ago
Custom Squares
Written by
Christina
Updated over a week ago
Matrix
How to set up the Matrix strategy
Written by
Christina
Updated over a week ago
Custom Text Links
Create a text menu at the top of your view
Written by
Branko
Updated over a week ago
Project Management
Start Dates
Also known as tickler date or defer date (when a task/project becomes actionable)
Written by
Christina
Updated over a week ago
Dependencies
Don't see certain items until others are completed
Written by
Christina
Updated over a week ago
Focus Picker
How the focus picker strategy works
Written by
Christina
Updated over a week ago
Project Shortcuts
Have MIPs or other projects show up in your day view
Written by
Christina
Updated over a week ago
Most Important Projects
Assign a crown to your current most important projects (MIPs)
Written by
Christina
Updated over a week ago
Planning
End Dates
How to use end dates
Written by
Christina
Updated over a week ago
Planning Ahead
Want to make a plan for what to do this month and this week? This strategy has you covered.
Written by
Christina
Updated over a week ago
Week Scheduler
Use this strategy to plan your days a week ahead while seeing all days at a glance.
Written by
Christina
Updated over a week ago
Backburner
How to use the Backburner strategy
Written by
Christina
Updated over a week ago
Time Blocking
How to use the time blocking strategy
Written by
Christina
Updated over a week ago
GTD
Missing Next Steps Warning
Easily see which project is missing next steps with the missing next steps warning/alert
Written by
Christina
Updated over a week ago
Weekly Review
All about the weekly review strategy
Written by
Christina
Updated over a week ago
Procrastination
Eat the Frog
Learn how to assign frogs to tasks and when to do it
Written by
Christina
Updated over a week ago
Procrastination Count
Get an exclamation mark added to a task for each day you delayed it
Written by
Christina
Updated over a week ago
Time Savers
Saved Items/Templates
Have a task, group of tasks or project you need multiple times? Use templates/saved items.
Written by
Christina
Updated over a week ago
Pinned Tasks
Pin a task and schedule a copy of it instead of the original task
Written by
Christina
Updated over a week ago
Fast Add Buttons
Quickly add pre-configured tasks
Written by
Branko
Updated over a week ago
Email to Marvin
Send emails to your unique Marvin address to create a task or project in Marvin
Written by
Christina
Updated over a week ago
Alerts and Reminders
Staleness Warning
Easily see which task/project has gone stale (is very old)
Written by
Christina
Updated over a week ago
Time Management
Time Tracking
Track how long you work on each task
Written by
Christina
Updated over a week ago
Duration Estimates
Add a duration estimate to a task
Written by
Christina
Updated over a week ago
Little Helpers
Suggested Task
Written by
Christina
Updated over a week ago
Random task
Written by
Christina
Updated over a week ago
Auto-schedule due Tasks
How to make sure Marvin schedules tasks that are due for you
Written by
Christina
Updated over a week ago
The Task Jar
How the task jar strategy works
Written by
Christina
Updated over a week ago
Targets and Progress
Daily and Weekly Time Targets
How to set time tracking targets for yourself
Written by
Christina
Updated over a week ago
Day Progress Bar
Visualize your task completion for the day.
Written by
Christina
Updated over a week ago
Daily To-do List Sections
Main Category Sections
Group your tasks in the day view based on their main categories
Written by
Christina
Updated over a week ago
Just the essentials
Separate your daily tasks into "essential" and "bonus" tasks
Written by
Christina
Updated over a week ago
Custom Sections
Section your day any way you want
Written by
Christina
Updated over a week ago
Time Block Sections
Section your daily list based on your time blocks
Written by
Christina
Updated over a week ago
Break the day down
Break up your daily to-do list into morning, afternoon and evening
Written by
Christina
Updated over a week ago
Gamification
Reward Tasks
How to use the reward tasks strategy
Written by
Christina
Updated over a week ago
Beat The Clock
A fun way to work off tasks
Written by
Christina
Updated over a week ago
Integrations
Zapier Integration
Learn how to connect Marvin to thousands of apps with our Zapier integration.
Written by
Christina
Updated over a week ago
System Triggers
Desktop-only strategy!
Written by
Mark
Updated over a week ago
Customization
Affirmations
See a custom message every day at the top of your day view
Written by
Christina
Updated over a week ago
Day Notes
Get a note space for each day to use for whatever you need
Written by
Christina
Updated over a week ago
The Wall
See your tasks as squares
Written by
Christina
Updated over a week ago
Split View
How to use the right panel to show your Agenda or Day Note side-by-side next to your day view or main view.
Written by
Christina
Updated over a week ago
Line Marker
Mark tasks & projects with a colored line on the left
Written by
Branko
Updated over a week ago